About the role
Facilities and logistics duties including reporting, expenses controls, and carrying out general office administrative tasks such as assisting visitors, travelling arrangements, events coordinator, agenda & meeting management.
Assists with the coordination and management of financial processes and reporting to ensure effective operation of the finance department.
Key accountabilities and responsibilities
Aministrative Assistant to Argentina Office : Agenda management & Management Team SupportManage Director calendar, arrange meetings, calls and logistics, meeting minutes and any administrative support neededAssist Visitors, logistics (travel requirements, hotel booking, and transportation), meetings, lunch, and other related tasks.
Managing correspondence.Assist Support teams on different tasks due to Business needsTravel & Expense ReportsMake all necessary travel arrangements & bookings for Company Director, management team, when traveling, also locally for Visitors, prepare trip files, organize logistics (taxis, room to work).
Prepare travel expense reports, including receiptsSuppliersMake purchases required by Director and direct reportsVendor Management (transportation, security, office supplies, etc )Create & follow-
up on purchase orders, so that payments are made on time and properly
Measures of success
Quality on tasks performedSelf-Awareness and integration of Self and RoleEffective communicationCreating and maintaining a respectful workplaceEncouraging Teamwork and work towards conflict resolutionAble to provide quality assistance to Managers of the site, visitors, vendors, and external customers
Critical experiences for success
1 year of experience working as administrative assistant for a company.Basic understanding of accounting processes and procedures (particularly budgeting and expense control)Excellent MS tools knowledge (Excel, Word, Outlook, SAP)Communication & listening skillsPlanning & organizational skillsExcellent administration skills including filing and maintaining recordsAbility to manage prioritiesLanguages : English / Spanish Educational : Commercial education, Business Education, or similar
Our ways of working
Our family legacy has positively influenced our ways of working and has shaped the values to which our employees aspire.
We’re caring, like a family, and not only internally, but also in the wider communities in which we operate. This is demonstrated by our commitment to both act responsibly and promote the choice to drink responsibly.
We trust one another, and through that trust are able to forge strong teams and networks that empower our matrix organization structure.
We’re passionate, reflecting our Latin heritage, and this means that we commit more than just time to our work : we commit energy, heart and soul.
We are dedicated to being a role model in our industry, and we approach everything we do with Integrity First. Together, our values help us create what we’re most proud of : our True Heart and Winning Spirit both in our home markets and across the world.