Vendor / Customer Master & Billing Analyst
added 30 / 07 / 2020
Opportunity in a start up Business Service Center
A world leader in gases, technologies and services for Industry and Health, Air Liquide is present in 80 countries
with approximately 66,000 employees and serves more than 3.6 million customers and patients. Air Liquide's
ambition is to lead its industry, deliver long term performance and contribute to sustainability thanks to a
customer-centric transformation strategy relying on operational excellence, selective investments, open
innovation and a network organization. Air Liquide has identified three major trends which represent growth
opportunities, and among them digitization.
Air Liquide's Business Service Center (BSC) comprises a dedicated unit (including people, processes and
technologies) that is structured as a centralized point of service focused on defined business functions. Initially
the BSC will support the North America ('NAM') cluster and will take on support of the Latin America ('LATAM')
cluster in a later phase.
Air Liquide's Shared Services workforce is a dedicated team of people who provide services that have previously
been found in more than one part of the organization or group; thus, the funding and resourcing of the service is
shared and the providing department effectively becomes an internal service provider.
Review and approve rebills submitted for final invoicing per policy and procedures defined for
the Corporate Rebill process. This includes critical month-end rebills to be completed
accurately and timely.
Maintain absolute confidentiality of rebills within the procedures of the company.
Monitor distribution of rebill invoices, provide customer service support of internal inquiries and
maintain customer service files.
Create and maintain a vendor database for both the US and Canada per policy and procedures
defined for the Vendor & Customer Management process.
Create and maintain customer database for the US and Canada
Ensure and validate all required documentation is received, reviewed and saved for audit
Validate all new vendor setup requests and comply with internal Air Liquide procedures (e.g.
call back' procedure) and US and Canadian Tax agencies' rules.
Perform quarterly customer audit as per International Trade Compliance requirements.
Ensure proper documentation is provided for new Customers and new customer sites such as
D&B, trade references and Sales Tax Certificates prior to setup.
Manage and support iSupplier onboarding process within defined service level agreements
Assist Accounts Payable with yearly 1099 tax reporting process.
Audit and maintain all trackers of new vendor and ACH (automated clearing house) setups.
Report KPIs of Vendor Master and Rebill activities.
Perform yearly Vendor Master database clean up per policy and procedure requirements.
Assist in training backup resources and provide support during testing phases.
Collaborate and coordinate with Supply Chain Management, Purchasing and Accounts Payable
on new and existing vendor setup requests.
Assist and support projects as needed.
Continuous Improvement :
Works closely with members of the Finance team and the Accounts Receivable team.
Find new ways to improve the efficiency of the process. Makes recommendations and
participates in the decision-making process regarding process improvement.
Safety / Quality :
Respects all Air Liquide safety policies, procedures and programs.
Participates in the promotion of Air Liquide's safety objectives. Knows and follows all procedures
as outlined in Air Liquide's Quality Manual.
Page Group Argentina is acting as an Employment Agency in relation to this vacancy.
Bachelor's Degree in Accounting, Finance, or Management and / or equivalent experience in
Accounting related processes.
Strong English language proficiency is required. Level : C1 / B2
French language proficiency Level : B1 / B2
Knowledge and Skills
5 + years of progressive experience in billing and vendor master processes.
Strong knowledge of billing and vendor master procedures and best practices.
Proven business skills especially in general business practices.
Must exhibit good verbal and written communication skills as well as excellent reading
Strong organizational skills necessary to handle multiple tasks.
Strong knowledge of billing systems
Working knowledge of Oracle chart of accounts.
Ability to conceptualize and assimilate data in order to recognize and address problems with direct
Knowledge of Oracle AP Vendor maintenance screens and 1099 reporting requirements.
Ability to work independently and to participate in continuous improvement of processes.
Digital mindset for systems automation and connectivity
Continuous improvement mindset for process improvements
Opportunity in a start up Business Service Center.