Executive Assistant
WeWork Companies Inc.
Buenos Aires, Argentina
hace 4 días

Executive Assistant, Marketing - Argentina

About The Role

WeWork is currently looking for an Assistant to provide senior level support to our Head of Marketing. This person will be responsible for partnering with this executive to ensure efficient management of their time while supporting their vision for the performance and culture of the team.

Additionally, this individual will also support the day to day operations of the Latam Marketing team. Success is achieved by being proactive, efficient, and with the use of high judgement to prioritize, plan, and execute key administrative tasks including professional interaction with internal and external business partners, coordinating meetings and travel, and managing team-

wide events. Knowledge of and experience in the technology or hospitality industries will be beneficial but not mandatory.

Responsibilities

Extensive calendar management

Coordination with other assistants to reconcile ever-changing calendars and availabilities (team player!)

Compiling presentations, reports, and various project-based documents

Corresponding with various internal and external stakeholders

Prepare for meetings, take notes and track and take notes on key action-items

Act as the central point-of-contact for other Departments

Create and keep global travel arrangements and itineraries

Managing and submitting all expenses on a monthly basis

Manage distribution lists for teams

Anticipating needs with minimal direction

Track team goals (weekly, quarterly, etc) and follow-up with team leaders to get latest status and / or risks

Organize logistics for various team off-sites and events

Be the glue for the team and proactively contribute to creating the best environment for a high performance team

Roll-up your sleeves and jump in whenever it is required

Qualifications

4 -6 years of proven team support and administration experience in a fast-growth company

Exceptionally detail-oriented with excellent time management skills

Demonstrated ability to drive multiple projects to completion

Demonstrated ability to learn fast and solve unique challenges

Prior experience interacting with multiple time zones, and a diverse global team

Prior support of executive-level roles, with board-level interactions a plus

Positive, optimistic and enthusiastic attitude

Concise, yet open and friendly communication style

Resilient and able to adapt to changing needs, priorities and responsibilities

Experience in project management, event planning or similar roles

Experience with high-volume travel and calendaring

Strong writing skills : concise, articulate and polished

Comfortability with Google Suite (Slides, Calendar, Sheets)

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