Essential Function :
The Facilities Assistant is responsible for providing administrative support to the Supervisor / Manager, ordering office supplies, accommodating clients, serve as receptionist, provide back up to other positions in Facilities as needed.
Support the business in administrative matters.
Function as local contact for Facilities
Support the business in administrative matters from a Facilities perspective
Draft and write letters of miscellaneous correspondence
Filing, scanning, faxing, copying
Organize and schedule meetings and phone conferences
Establish and maintain address lists and data bases
Organization of disposal of confidential documents (shredding, destruction ) and recycling
Special projects as needed, in co-operation with line manager
Participate in planning and coordinating of corporate events
Participate in local meetings, follow up on action items with line manager
Courier labels for interoffice mail and scheduled deliveries
High service orientation
Excellent interpersonal skills
Ability to work team oriented and with social competence, and ability to represent parexel to clients in a positive and professional manner,
Demonstrate knowledge in organizational issues and administrative matters,
Ability to organize efficiently
Ability to understand complex organizational relationships
Aility to work creatively in a fast paced environment.
Excellent communication and writing skills, computer skills, eg. good knowledge of Microsoft Windows Office, Willingness to work overtime,
Work in full respect to existing SOPs, policies and procedures, contribute to an excellent client focus and service-oriented mentality within parexel.
Ideal candidates will have prior experience in most, if not all, of the knowledge and experience specified below :
DHL Webshipping Administrator.
Kofax Facilities Invoice Coder.
BioStar Administrator - Biometric Identification System CRUD Attendance and schedule control.
Assyst Tool Incident recording and follow up, to obtain an acceptable Service Level Response.
High School diploma, vocational education as secretary, clerk, customer service representative.
Fluent in local language and English, both verbal and writing
Minimum Work Experience
Proven experience in the field of customer care service with emphasis on administrative position.
Highly motivated and service orientated.
Why Work at Parexel
There are pivotal moments in every career : Sharing new treatments. Improving processes. Delivering life-saving advances.
The people who succeed are the ones who make the journey go further and faster every time. What if you had a partner to support you as you reach the next level in your professional path?
A partner who believes a collaborative environment is key to achieving your goals? A partner who is dedicated to your health and wellness so you can help make a difference in the lives of millions worldwide?
That’s Parexel. We’re a diverse team of professionals focused on one goal : getting treatments into the hands of those who need them most.
Working together, the results we bring to our clients and the opportunities we bring to our team get better with every step.